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TMCNet:  AV Integration Company, IVCi, Shares 3 Design Elements for an Effective Video Conference Room

[January 28, 2019]

AV Integration Company, IVCi, Shares 3 Design Elements for an Effective Video Conference Room

HAUPPAUGE, N.Y., Jan. 28, 2019 /PRNewswire/ -- In order to help businesses create meeting spaces that are as productive as possible, AV Integration Company, IVCi, shares 3 design elements for an effective video conference room.

It's important for any business to have a space where employees can meet and collaborate. However, a conference room that isn't equipped with the appropriate technology will leave workers without the tools they need to communicate effectively.

Discussed below are 3 key design elements to keep in mind when designing an effective video conference room.

Audio And Video Technology. Perhaps the most important part of any video conferencing room is the video and audio equipment. There are a variety of options available at various price points, and recent advancements in technology have made conferencing equipment more accessible than ever before. In addition to video cameras designed for commercial applications, smaller companies may even be interested in consumer smart speakers, as many of the more recent models include video capabilities as well.

The company's budget, intended use-case, existing network infrastructure, and goals for the conference room may all influence the decision when selecting the perfect camera and speaker setup. A traditional conference room may need an extensive video setup with all the bells and whistles, while a smaller huddle space may be able to get away with a less traditional smart camera setup. Consider the needs of the space and choose technology accordingly.

Noise Reduction. Meeting spaces are designed with collaboration in mind, and conversations within may be essential to keeping the business operating efficiently. Equipping the room with sound masking technology serves two main purposes - insulating the conference area from distractions in the rest of the office environment, and keeping conversations within the room contained and private.

The best video conferencing equipment in the world can be rendered ineffective by unmitigated noise. Companies should plan the location of their meeting spaces with noise reduction in mind while outfitting the room with technology that maintains a quiet and productive environment.

Lighting. One aspect that many companies don't take into account when planning their conference rooms is lighting. Video conferencing requires adequate lighting in order to ensure that employees or clients on the other end of the call can get a clear picture of the room. In addition to making sure the room is well-lit, the design should have blinds or some other way to account for changes in natural light as well. The ability to quickly adjust lighting to suit the needs of a video call is worth the extra investment, as it lends a more professional look to the room and allows for more effective communication throughout the meeting.


IVCi Audio Visual Solutions is a global technology leader for standardized, yet scalable, Collaborative Meeting Spaces, Unified Communications, Video Conferencing, Cloud Based Services and industry leading back-end Managed Services. We partner with you to set a Collaboration & Migration Strategy, which includes identifying, deploying, and managing the ideal technology mix to improve your business' bottom line and support the most ambitious ROI models that support and justify your investments.

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